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Travel & Accessibility

Know Before You Go: Traveling to Kigali for AHAIC 2025

We are thrilled to welcome you to the Africa Health Agenda International Conference 2025, taking place in Kigali, Rwanda, from March 2-5, 2025. This year’s event will be held both in-person and virtually, ensuring everyone can participate.

Important Dates:

  • Youth Pre-Conferences: March 2, 2025
  • “Walk for Life” Challenge: March 2, 2025

To help you prepare for your journey, we have compiled the following essential information for your trip. We look forward to meeting you in Kigali!

Traveling to Kigali

We encourage all delegates traveling to Kigali to pack important or necessary items in their carry-on luggage. March is mostly a rainy season, though the African signature always promises a sunny hour even on a rainy day, so a warm jacket or raincoat will suffice. Additionally, please anticipate high travel traffic around the world and in Kigali. With potential flight schedule changes due to inclement weather, staffing issues, or missed connections, we encourage delegates to pack essentials in their carry-on luggage in case of any mishandling or delayed arrival.

Accommodation

We encourage you to book your accommodation for the Conference early enough. Please note that space is extremely limited and is moving quickly on a first-come, first-served basis until space runs out. Click here to reserve your booking.

Arrival & Departure Transportation

Starting from Saturday, 2 March, Amref Health Africa will provide shuttle services from Kigali International Airport to select hotels along designated routes. A transportation manual, including the full list of hotels and routes, will be made available prior to the Conference.

Please note that VIP delegates will receive special VIP transportation services as described in the registration portal.

On 5 March, after the conclusion of the AHAIC 2025 Closing Ceremony, shuttles will be available to transport delegates back to hotels or directly to Kigali International Airport for delegates with evening departures on the 3rd.

On 4 and 5 March, shuttle services will still be available from select hotels along the designated Conference shuttle routes to Kigali International Airport for departure. Passengers are advised to arrive at Kigali International Airport at least three hours before their flight. See the final shuttle schedule here.

Badge Pick-Up

Delegates are advised to pick up their Conference badge early to avoid long queues before the Opening Ceremony. The Conference badge is required to access all Conference venues, including Pre-Conferences, and to proceed through security checkpoints. Delegates must wear their badge at all times throughout the Conference program.

DATE

TIME

LOCATION

1 March

10:00 am – 7:00 pm

Radisson Blu

2 March

​7:00 am – 7:00 pm

Kigali Convention Centre (KCC)

3 -5 March

​7:00 am – 8:00 pm

Kigali Convention Centre (KCC)

Exhibitor Package - $7,500

  • 2 complimentary regular conference passes
  • Fast-tracked registration and badge collection
  • Access to the partner lounge
  • Partner recognition during opening and closing plenary and on conference report
  • Social media mentions and visibility on conference website, newsletters and all conference material.
  • 3m by 3m standard exhibition booth.

CSO Package - $25,000

  • Host a partner-led session
  • 3 complimentary regular conference passes
  • Fast-tracked registration and badge collection
  • Access to the partner lounge
  • Social media mentions and visibility on conference website, newsletters and all conference material.
  • A 3m by 3m standard exhibition booth.

Silver Package - $100,000

  • Host a partner-led parallel session with complimentary translation services
  • 4 Complimentary conference tickets (3 Regular, 1 Youth)
  • Access to the partner lounge (2 passes) and invite only partner receptions (2 passes)
  • Social media mentions and visibility on conference website and the final conference report.
  • A standard 3m by 3m exhibition booth
  • Digital banner placement at the conference center
  • Access to the dedicated partner registration desk.

Gold Package - $100,000

  • Host a partner-led parallel session with complimentary translation services
  • One live media interview or a co-authored opinion piece
  • Access to high-level round table discussions (1 pass) and invite only Partner receptions
  • 5 Complimentary conference tickets (1 VIP, 3 Regular, 1 Youth)
  • Access to the partner and VIP Lounge (1 pass)
  • Partner recognition during opening and closing ceremony and the official conference report
  • A standard 6m by 3m exhibition booth
  • Social media mentions and visibility on conference website and all conference material
  • Access to on-site media press room for partner announcements
  • Access to the dedicated partner registration desk.

Platinum Sponsorship - $150,000

  • Opportunity for customising participation within the conference thematic areas
  • Dedicated point person to support and manage partner engagement in the lead-up to the conference
  • Host up to 2 partner-led parallel sessions with livestream and complimentary translation services
  • One live media interview or a co-authored opinion piece
  • Access to high-level round table discussions (2 passes) and invite only Partner receptions
  • 8 Complimentary conference tickets (2 VIP, 4 Regular, 2 Youth) with personalised delivery options for the VIP tickets.
  • Access to the partner and VIP Lounge (upto 2 passes)
  • Partner recognition during opening and/or closing ceremony and on the final conference report
  • Social media mentions and visibility on conference website and all conference material.
  • A standard 6m by 3m exhibition booth
  • Access to on-site media press room for partner announcements
  • Branding in conference main halls and an opportunity to play a video clip (60 seconds) to be shown pre and post plenary sessions.